Drug & Alcohol Compliance
Chain of custody management for urine (AS 4760:2019) and oral fluid (AS 4308:2023) testing. Integrated with pre-employment screening, random program scheduling, and MRO review — all in the OccuSpan OHS record.
Chain of custody workflow
From collection to outcome — fully documented
Collection event
Record specimen collection — type (urine or oral fluid), collection method, collector identity, and chain of custody consent. Specimen ID generated and tracked from collection through laboratory result.
Chain of custody
Full chain of custody log from collection to laboratory receipt. Any break in chain is flagged for review. Tamper-evident packaging confirmation and courier handover recorded.
Laboratory result
Non-negative or confirmed positive results are recorded against the chain of custody record. MRO review workflow triggered automatically for positive confirmations.
Disclosure and notification
Positive result notification workflow — donor notification, employer disclosure, and SAP referral. All notifications are timestamped and archived. Disclosure follows the AS 4308/4760 notification sequence.
Program management
Random testing program scheduling, site visit coordination, and annual testing rate tracking. OccuSpan ensures random selection is genuinely random and defensible under AS 4308:2023.
Standards compliance
Built to the Australian testing standards
Oral fluid testing
Procedures for specimen collection and the detection and quantitation of drugs of abuse in oral fluid. Covers collection procedure, chain of custody, laboratory analysis, and result reporting.
Urine testing
Procedures for specimen collection and the detection and quantitation of drugs of abuse in urine. OccuSpan's chain of custody workflow is structured to the AS 4760:2019 collection and documentation requirements.
Defensible records
Every chain of custody event is timestamped, tied to a named collector, and stored against the specimen ID. The record is immutable after each stage is signed off — suitable for employment decisions and regulatory review.
Medical review officer
Non-negative confirmation results trigger an MRO review workflow. MRO decisions are recorded against the chain of custody record with the reviewing officer's name and rationale.
FAQ
Common questions
Which Australian D&A standards does OccuSpan comply with?
OccuSpan supports AS 4308:2023 (procedures for urine specimen collection, detection, and quantitation) and AS 4760:2019 (procedures for oral fluid collection and analysis). Chain of custody records, disclosure notification sequences, and reporting formats are structured to these standards.
How does D&A testing integrate with pre-employment screening?
D&A results link directly to the PES record for the same candidate. The PES outcome (suitable / conditionally suitable / unsuitable) can be conditional on a negative D&A result. Both records are archived together, giving a single consolidated pre-employment file.
Can OccuSpan manage a random testing program?
Yes. OccuSpan supports random testing program configuration — workforce pool definition, testing frequency targets, random selection generation, and site visit scheduling. Random selection is logged and auditable to demonstrate the program was administered without bias.
How are positive results handled?
Non-negative screening results trigger a confirmation testing workflow. Confirmed positive results are reviewed through an MRO workflow before any employment action. Donor notification, employer disclosure, and SAP referral are recorded in sequence — following the AS 4308/4760 notification requirements.
Is D&A data kept separate from other health records?
Yes. D&A chain of custody records have separate access controls from general clinical records. Only OHS clinicians with explicit D&A access can view collection events and results. Line managers cannot access D&A records — only the final employment decision outcome where relevant.
Defensible records, every time
D&A compliance that integrates with your OHS program
Book a demo to see the full chain of custody workflow — collection event, laboratory result, MRO review, and PES integration.
Book a demo →AS 4308:2023 · AS 4760:2019 · ISO 45003:2021 · Safe Work Australia NDS